Privacy Notice - How we use Student Information

Why do we collect and use student information?

We collect and use student information for our records and for any Children in Entertainment Licencing that is necessary under The Children (Performances and Activities) (England) Regulations 2014. We also comply with Article 6(1)(b) and Article 9(2)(a) of the General Data Protection Regulation (GDPR).

We use the student data:

• for examination registration
• to register for Children in entertainment licensing
• when deemed necessary for Awards, Dance Festivals etc
• to comply with the law regarding data sharing

Categories of student information that we collect, hold and share include:

• personal information (such as name and contact details, including emergency contact details)
• characteristics (such as ethnicity)
• attendance information
• examination results
• special needs information
• relevant medical information

Collecting student information

All student information you provide therefore is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, you have a choice as to whether you wish to provide certain student information to us.

Storing student information

Hilton Hall Dance Academy keeps information about you and your child/ren on computer systems and also on paper.

We hold your records securely and retain them from your date of registration until you leave after which they are safely destroyed.

There are strict controls on who can see your information. We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you/your child stay safe and healthy or we are legally required to do so.

Who do we share student information with?

We routinely share student information with:

• Examination bodies
• Local Authorities

For information on what the LA’s/Examination bodies will do with that information please go to their website – ISTD & LAMDA for Examinations, and KCC for licensing.

Why we share student information

We do not share information about our students with anyone without consent unless the law and our policies allow us to do so.

Aged 14+ students

For students over 14 enrolling for examination, we will request a student’s unique learner number (ULN) to include with their enrolment.

Requesting access to your personal data

Under data protection legislation, parents and students have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s record, please contact Miss Roberts.

Dated – 25^th April 2018

To be reviewed on an annual basis

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